Guide to Setup Google Workspace and Admin Console

Step 1: Sign Up for Google Workspace

1. Go to https://workspace.google.com/

2. Click on "Get Started" or "Start Free Trial"

3. Enter your business name, number of employees, and country

4. Choose whether you want to use an existing domain or buy a new one

   • If using an existing domain, enter it when prompted

   • If buying a new domain, follow the prompts to purchase one

Step 2: Create Your Google Workspace Account

1. Enter your current email address and other required information

2. Create your first Google Workspace user account:

   • Choose a username (this will be your admin account)

   • Create a strong password

3. Click "Agree and Continue"

Step 3: Verify Domain Ownership

1. Google will provide you with a TXT record to add to your domain's DNS settings

2. Log in to your domain registrar's website

3. Locate the DNS management section

4. Add the TXT record provided by Google

5. Return to the Google Workspace setup and click "Verify"

Note: Domain verification can take up to 48 hours, but often completes much faster.

Step 4: Set Up Google Workspace Services

1. Choose which Google Workspace services you want to activate for your organization

2. Common services include Gmail, Google Drive, Google Calendar, and Google Meet

Step 5: Add Users to Your Google Workspace

1. In the Admin Console, go to "Users"

2. Click "Add New User"

3. Enter the user's information:

   • First and last name

   • Email address (username@yourdomain.com)

4. Google will generate a temporary password for the new user

5. Repeat this process for all users in your organization

Step 6: Configure Email Routing

If you're using an existing domain and want to use Gmail:

1. In the Admin Console, go to "Apps" > "Google Workspace" > "Gmail"

2. Click on "Set up email routing"

3. Follow the instructions to add MX records to your domain's DNS settings

Step 7: Set Up Mobile Device Management (Optional)

1. In the Admin Console, go to "Devices"

2. Click on "Mobile & Endpoints"

3. Configure settings for mobile devices, including security policies and app management

Step 8: Configure Security Settings

1. In the Admin Console, go to "Security"

2. Review and configure important security settings:

   • 2-Step Verification: Strongly recommended for all users

   • Password requirements

   • Single Sign-On (SSO) if needed

Step 9: Set Up Billing

1. In the Admin Console, go to "Billing"

2. Review your subscription details

3. Add or update payment methods

4. Set up billing alerts to monitor usage

Step 11: Configure Organizational Units (Optional)

Organizational Units (OUs) help manage different groups of users:

1. In the Admin Console, go to "Organizational units"

2. Click "Add organizational unit"

3. Name your OU and choose a parent OU

4. Move users into appropriate OUs for easier management

Step 12: Set Up Google Groups (Optional)

Google Groups can be useful for team communication:

1. In the Admin Console, go to "Groups"

2. Click "Create group"

3. Enter group details and add member

Step 13: Provide Training for Users (Optional)

1. Share Google's training resources with your team: https://support.google.com/a/users

2. Consider scheduling training sessions for key Google Workspace features

Step 14: Get Support

If you encounter any issues:

1. Use the "Help" menu in the Admin Console

2. Visit the Google Workspace Admin Help Centre: https://support.google.com/a/

3. Contact Google Workspace support directly for more complex issues